Last updated: May 18, 2018
Related to the use and processing of personal details
Get in the Ring takes great care to treat the personal details of any person visiting a Get in the Ring webpage prudently. Personal details are processed and protected in conformity with the General Data Protection Regulation. The purpose of this privacy statement is to inform you how we use and process any personal details obtained by Get in the Ring when you visit the Get in the Ring website and do an application for any of the services of Get in the Ring.
Personal Data
Get in the Ring processes the personal details within the meaning of Article 1, section a, of the General Data Protection Regulation. Personal details are defined as any details that could disclose information about an identified or identifiable natural person.
Get in the Ring uses your name, address, telephone number and e-mail address in order to contact you if your personal details are used, or if Get in the Ring has questions about a report you may have made regarding a data leak on the part of Get in the Ring.
Non-Personal Data
Get in the Ring also processes non-personal data, this is information that refers to a legal entity, which doesn’t relate to identifying a person. When you are an Applicant to the Get in the Ring website, we may collect this non-personal data. The policy used specifically for personal data does not apply to non-personal data.
Responsible party
Get in the Ring is the responsible party within the meaning of the General Data Protection Regulation. This means that Get in the Ring decides which personal details are processed, as well as the purpose for which and how they are processed. Get in the Ring is responsible for ensuring your personal details are processed correctly and prudently in accordance with provisions of the General Data Protection Regulation.
The personal data that we collect
Information you provide to Get in the Ring
We collect personal details that you, as an Applicant, provide to Get in the Ring, such as your name, email address and phone number and information about your organization, when you want to learn more about Get in the Ring or would like to participate in our Activities. We also collect financials details from our paying customers in order to process payment for our services. We also collect non-personal data which includes information about the companies that would like to participate in our Activities, this may contain data which is needed for the participating and/or selection process of these Activities. An Applicant may choose to provide personal details in following examples:
- Participate in events, opportunities, meetups, network or other activities of Get in the Ring
- Subscribe to newsletters
- Submit job applications
- Contact us for further information
- Surveys
Information we collect automatically
Automatically we collect certain technical information from you when you visit the Website. The technical information we may collect through cookies are your IP-address, browser types, the web pages you view on our website, whether you interact, how you interact on our website, and the date/time of your Application.
Information obtained from other sources
Get in the Ring could receive information from other sources, including third parties, such as Organizers and other Partners with whom we organize and co-host Activities. We also may receive your information by interacting with our social media platforms online.
Data of children
Get in the Ring understands the importance of protecting the privacy of children. It is our policy to never knowingly collect or maintain personal information of children under the age of 13. When a parent or legal guardians has reason to believe their child has provided personal details to Get in the Ring without their consent, please contact privacy@gitr.co and we will ensure to delete this information from our databases.
Purpose of the processing of personal and non-personal data
Get in the Ring processes personal and non-personal details of applicants with the purpose of connecting applicants to resources such as corporates, governments, investors and other supporting organizations and persons to create business opportunities. Get in the Ring can use all of the personal and non-personal details provided by applicants to do so. Applicants will be informed how Get in the Ring processes these details, and the purpose for which Get in the Ring is using or will use the details.
In more detail: Get in the Ring can provide details of applicants to third parties for the following purposes:
- Where Get in the Ring needs to send details to third parties that provide a service that is part of & relevant for Get in the Ring activities. Only the details that are needed to deliver the service, will be provided. (i.e. an example is creating a booklet at a third party printing company, with details about startups participating in Activities)
- Where Get in the Ring needs to send details to licensed or contracted partners of activities for the purpose of sending more information about the specific activity the Applicant applied. These contacted and licensed partners include but are not limited to: corporates, governments, investors and other supporting organizations and persons.
- Where Get in the Ring can add value to the Applicant based on the communicated needs of the Applicant provided in the application process. In this case, Get in the Ring can provide details of the Applicant to third parties.
- Where a licensed or contracted partner will perform research based on an anonymized version of the Applicant’s data.
Get in the Ring will not provide the Applicant’s information to third parties for unrelated marketing and/or sales purposes such as but not limited to direct marketing, advertising, or other direct commercial purposes.
Basis of the processing of personal data
Get in the Ring must be able to justify the use of the personal details on the basis of one of the principles laid down in Article 6 of the General Data Protection Regulation. On the grounds of this Article, it is also permissible for these personal details to be processed if the responsible party is required to comply with a legal obligation (Article 6, section 1c of the General Data Protection Regulation).
Consent
When the applicant provides consent of processing his or her personal data for the purpose of connecting with business opportunities and send you updates about Get in the Ring Activities.
Performance of a contract
Your personal information can be necessary to perform the contract you have with Get in the Ring in order to take steps at the request of data subject prior to entering into a contract with us.
Legitimate interest
We may use your personal information for a legitimate interest we have in connecting you to (specific) future business opportunities or a legitimate interest based on the application on the website for activities of Get in the Ring.
To comply with law
Processing is necessary to comply with our legal obligations.
Basis of the processing of non-personal data
Get in the Ring uses the same basis of processing non-personal data as it does processing personal data as described above; consent, performance of a contract, legitimate interest.
Protection of personal details
Get in the Ring ensures that there are suitable technical and organizational measures in place to prevent the loss or unlawful processing of personal details. This means that (personal) details are encrypted when they are being sent, and that they are sent via a secure connection.
Retention period of personal details
Get in the Ring does not retain personal details for any longer than is necessary for the purposes for which they are being processed (Article 5, section 1c of the General Data Protection Regulation).
Register
As the responsible party, Get in the Ring maintains a register of all the processing activities which fall within Get in the Ring’s sphere of responsibility (Article 30 of the General Data Protection Regulation).
Your privacy rights
You are entitled to access your personal details, and also have the right to request that these details be corrected or deleted. If you wish to know which of your personal details Get in the Ring has processed, you should submit a written request to have access to these details. Get in the Ring will process your request within four weeks. If it appears that your details are incorrect, incomplete or irrelevant, you should submit an additional request to have these details removed or supplemented. You should send your written requests to privacy@gitr.co.
Modification of Privacy Policy
Get in the Ring reserves the right, in its sole discretion, at any time to modify or terminate the Website and services, or modify this Privacy Policy. When we make modifications to this Privacy Policy, it will be posted to the website getinthering.co/privacypolicy and at the top of this Privacy Policy it will show the “Updated” date. If any modified terms are not acceptable to the Applicant, the Applicant can choose to cease using the Website and services, and send a written request to Get in the Ring asking it to delete all the details regarding Applicant stored by Get in the Ring. Upon receiving such written request, Get in the Ring will stop using and sharing the details provided by and directly linked to Applicant, but will not (be able to) delete such information provided to third parties earlier on or secluded by way of integration into anonymised datasets. Please review this Privacy Policy periodically, and especially before you provide Get in the Ring with any personal data. By continuing to use the Website and services after Get in the Ring has notified of the changes, the Applicant agrees to be bound to such changes.
Contact details for further information
For further questions or requests about the processing of your personal details: privacy@gitr.co
Contact address:
Stichting Get in the Ring Foundation
Marconistraat 16
3029 AK Rotterdam, The Netherlands